Clear terms for schools and districts.

1. Who may use ProgMon

ProgMon is a progress-monitoring tool for special-education programs, licensed to schools and districts. Teachers and staff use ProgMon under their institution's license and policies.

Students do not create accounts. Students access assessments only through secure, time-limited links shared by their teacher.

You must be authorized by your school or district to create a staff account, and you may only enter records for students on your own caseload.

2. Institutional use and school responsibilities

The school or district is the account holder. It decides which staff have access, which students are enrolled, and when records are exported or deleted.

Schools are responsible for obtaining any parental consent required for their use of the service, as they would for any school-directed educational tool.

Staff must keep their sign-in credentials private and follow their district's acceptable-use policies when entering student information.

3. Student records and FERPA

ProgMon is designed to operate as a “school official” with a legitimate educational interest under the Family Educational Rights and Privacy Act (FERPA). Student records remain the property of the school or district at all times.

We process student records only to provide progress monitoring to the school, and never sell, rent, or use student data for advertising. AI features receive only de-identified facts — scores, dates, and goal wording with names removed.

We support a Data Processing Agreement or state Student Data Privacy Agreement for school and district licenses. See our Privacy & Student Data page for full details.

4. Licensing and pricing

School license: $2,500 per school per year, covering all staff and students at that school.

District license: $7,500 per year for up to 4 schools, plus $1,500 per year for each additional school.

Licenses are invoiced annually to the school or district. There are no per-teacher, per-student, or in-app purchase fees, and teachers are never asked to pay individually.

Pilot programs may be offered at no charge for a limited period by written agreement; pilot terms do not create an ongoing obligation for either party.

5. Acceptable use

Use ProgMon only for lawful educational purposes. Do not enter data for students you do not serve, attempt to access another school's records, or interfere with the service.

AI-generated content (assessments, goal suggestions, narratives) is a drafting aid. Teachers remain responsible for reviewing and approving everything before it is used with a student or family.

6. Additional student privacy laws

In addition to FERPA, ProgMon is designed to support schools' obligations under the Children's Online Privacy Protection Act (COPPA). Where students under 13 use assessment links, the school provides consent on behalf of parents as permitted for school-directed educational tools.

We will comply with applicable state student-privacy laws, such as California's SOPIPA and similar statutes, and will sign a state or consortium Student Data Privacy Agreement (for example, the National Data Privacy Agreement) on request.

7. Data security and breach notification

Student records are stored in private, access-controlled storage, encrypted in transit and at rest, and visible only to authorized staff at the licensing school.

If we confirm unauthorized access to student data, we will notify the affected school or district within 72 hours, describe what was involved, and cooperate with any notices the school is required to send to families.

8. Invoicing and payment

Licenses are invoiced annually in advance. We accept school and district purchase orders, and invoices are due within 30 days (net 30) unless a signed agreement states otherwise.

Licenses renew for another year only when the school or district confirms renewal in writing or by purchase order — there is no automatic charge. Pricing for a renewal year will be shared at least 60 days before the term ends.

9. Ending a license and returning data

Either party may choose not to renew at the end of a license term. A school may also end a license early if we materially breach these terms and do not fix the issue within 30 days of written notice.

When a license ends, the school has 30 days to export its records. After that, we delete student data from active systems within 60 days, and from backups as they cycle out, and will provide written confirmation of deletion on request.

10. Disclaimers

ProgMon is provided “as is” and “as available,” particularly during the beta period. We work to keep the service available and data protected, but we do not guarantee uninterrupted or error-free access.

ProgMon supports professional judgment; it does not make eligibility, placement, or IEP decisions. Those decisions remain with the school's IEP team.

11. Limitation of liability

To the extent permitted by law, neither party is liable for indirect, incidental, or consequential damages. Each party's total liability under these terms is limited to the license fees paid in the 12 months before the claim.

These limits do not apply to a party's breach of its data-protection or confidentiality obligations, or where a law that applies to a public school or district does not allow them.

12. Indemnification

ProgMon will defend the school or district against third-party claims that the service infringes intellectual property rights or that a breach of our data-protection obligations caused harm.

To the extent permitted by the laws that apply to it, the school or district is responsible for claims arising from data its staff enter without authority or in violation of these terms.

13. Governing law and disputes

These terms are governed by the laws of the state in which the licensing school or district is located. The parties will first try to resolve any dispute through good-faith discussion for at least 30 days before pursuing other remedies.

14. Accessibility

We aim to meet Web Content Accessibility Guidelines (WCAG) 2.1 Level AA for the teacher and student experience. If you encounter an accessibility barrier, email info@progmon.com and we will work to address it promptly.

15. Changes and order of precedence

We may update these terms as the product matures. Material changes will be posted on this page with a new “Last updated” date and emailed to the school or district contact at least 30 days before they take effect.

If a signed license agreement, Data Processing Agreement, or state Student Data Privacy Agreement conflicts with these website terms, the signed agreement controls.